Executive & Research Assistant
Location: Remote (Portugal Timezone Work Hours)
TejoMed is Lisbon’s first premium subscription-based family medicine clinic. We are an in-person and remote clinic focused on personalized wellness and prevention, and are transforming the healthcare experience in Portugal. By blending a high-touch, patient-centric approach with cutting-edge technology, we provide unparalleled primary care that emphasizes prevention, trust, and long-term wellness. Founded by Tyler Gordon, a successful serial entrepreneur, TejoMed has quickly become a leader in personalized healthcare, offering patients same-day or next-day appointments, 24/7 direct access to their dedicated family medicine care doctor, and a seamless, luxury experience. Our patients are not just satisfied; they are delighted, with testimonials and feedback always praising our exceptional care and dedication.
TejoMed is looking for a proactive, highly organized, and detail-oriented Executive & Research Assistant to support our leadership team and help scale our business. In this role, you will work at the intersection of research, executive support, and operations, assisting with both professional and personal tasks. Your expertise will ensure the smooth running of day-to-day operations, allowing us to focus on revolutionizing healthcare through our concierge GP service in Lisbon.
If you are experienced in executive or administrative support, tech-savvy, fluent in English and Portuguese, and passionate about problem-solving, this is the opportunity for you.
What You Will Do
Administrative Support
- Manage calendars, schedule appointments, and send reminders for both personal and business needs.
- Answer office calls and handle non-sales, non-medical administrative inquiries.
- Prepare, send, and organize invoices; assist with accounting and billing coordination.
- Order supplies and gifts as needed.
- Conduct weekly research on office spaces for rent or sale.
- Coordinate with specialists for referrals, consultations, or follow-up appointments.
Research & Data Management
- Research products, vendors, and service providers, identifying the best options and contacting them as necessary.
- Conduct outreach to local providers, consultants, or experts to arrange services or appointments.
- Build and maintain databases of contacts, resources, and community insights.
Sales, Marketing, & Events Support
- Monitor and share weekly events and local activities relevant to the team.
- Research and track discussions in online communities (WhatsApp, Facebook, forums) and relay insights to the sales team.
- Build databases of contacts from event lists or LinkedIn and reach out to potential connections.
- Assist with managing social media inquiries, proposing responses, and creating updates.
- Help organize in-person events, including vendor coordination and logistics.
Personal Support
- Research and book restaurants, ensuring they accommodate specific dietary needs.
- Plan and book travel itineraries, including flights, accommodations, and transportation.
- Manage vendors and coordinate repairs or in-person services remotely.
- Assist with personal purchases, deliveries, and lifestyle management tasks.
Special Projects
- Manage and execute special projects based on business or operational needs.
Content Creation & Writing (Bonus Skills)
- Assist in drafting social media content, sales responses, and other written communications.
- Create polished documents from notes using AI tools like ChatGPT.
What We Are Looking For
- Experience: A proven track record in executive, administrative, or personal assistant roles.
- AI Proficiency: Strong familiarity with using AI tools (such as ChatGPT) to enhance efficiency in tasks like research, drafting, and workflow optimization.
- Bilingual: Fluency in English and Portuguese, with excellent written and spoken communication in both languages.
- Tech-Savviness: Comfort with tools like Google Apps, Office, Trello, Slack, or similar platforms.
- Availability: Ability to work Portugal time zone hours with flexibility to meet evolving priorities.
- Attributes: You are a problem-solver, highly organized, adaptable, discreet, and trustworthy.
Why Join TejoMed?
- Impactful Work: Be part of a company that is redefining healthcare in Lisbon and beyond.
- Growth Opportunity: Work closely with a dynamic leadership team and gain exposure to diverse responsibilities.
- Supportive Environment: Your lifestyle will be respected, and your contributions will be valued.
- Competitive Pay & Bonuses: We offer a competitive salary with the potential for significant performance-based bonuses.
TejoMed is dedicated to creating a future where healthcare is accessible, personalized, and deeply human. Join us in building something extraordinary.
To Apply: Please submit your CV and a brief introduction highlighting your qualifications and interest in the role.
Apply Now
